Memorandum (Memo) 

What is a Memorandum (Memo)?

A Memo is a short written message used for official communication inside an organization.
It is written to share important information with staff, managers, or other departments.
It is not sent to people outside the company.

Purpose of a Memo

• To give instructions to employees.
• To make announcements like policy changes or new office timings.
• To remind about meetings or deadlines.
• To share important information quickly with everyone inside the office.

Key Features of a Memo

• It is short and clear.
• It is always formal.
• It has no greetings like "Dear Sir" and no closings like "Yours faithfully."
• It directly starts with the important message.
• It is used only for office people (not for customers or outsiders).

Basic Parts of a Memo

1. To: Who will read the memo (like employees, managers, staff).
2. From: Who is writing the memo.
3. Date: When the memo is written.
4. Subject: What the memo is about (meeting, changes, instructions, etc.).
5. Body: The actual message. Start by telling why you are writing, then give details, and finally tell what you expect people to do.
6. Name: Writer’s name and post.

Example : Memo for Change in Office Time

To: All Employees
From: Seema Verma, HR Manager
Date: 29 June 2025
Subject: Change in Office Timings

Please note that from 1 July 2025, new office timings will be from 9:00 AM to 5:30 PM. All employees must follow the new schedule from this date.

Seema Verma
HR Manager

Important Points to Remember

• Memos are internal office notes.
• Memos should be short, simple, and clear.
• No need to write "Dear" or "Yours truly."
• Memos are for giving quick information or instructions.