Inquiry Letter

Inquiry Letter format and example

Communicative English Jun 9, 2025 0 12 Add to Reading List

Formal Inquiry Letter Format

Your Name

Your Address

City – PIN Code

Email ID

Phone Number

Date: [Day Month Year]

Recipient’s Name (if known)

Designation (if applicable)

Institution/Organization Name

Address

City – PIN Code

Subject: [Brief and Clear Subject of the Inquiry]

Salutation (e.g., Dear Sir/Madam, or Dear [Name],)

Body of the Letter:

- Paragraph 1: State the purpose of your letter (what information you are seeking and why).

- Paragraph 2: Request specific details (eligibility, fees, dates, facilities, etc.).

- Paragraph 3: Mention how you’d like to receive the response and thank them.

Closing:

Yours sincerely,

[Your Full Name]

Formal Inquiry Letter Example

Ananya Mehta
15, Shivaji Park
Pune – 411016
Email: ananya.mehta24@gmail.com
Phone: +91 98234 56789

Date: 9 June 2025

The Admission Coordinator
Symbiosis Institute of Media and Communication
Lavale Hilltop Campus
Pune – 412115

Subject: Inquiry Regarding Admission to MA in Mass Communication Programme

Dear Sir/Madam,

I am writing to seek detailed information about the MA in Mass Communication programme offered at your esteemed institute. I have completed my Bachelor’s degree in English Literature from Fergusson College, Pune, and I am keen to pursue a postgraduate degree in media and communication.

I would appreciate it if you could provide information on the eligibility criteria, entrance exam requirements, application deadlines, fee structure, and availability of hostel accommodation. Kindly also let me know if your institute conducts any webinars or counselling sessions for prospective students.

Please let me know how I can access the prospectus or apply online. I look forward to your response.

Yours sincerely,
Ananya Mehta