Agenda

Meaning of Agenda:

An agenda is a written list of all the topics that will be discussed in a meeting.
It tells the participants what will happen in the meeting and in which order.

Purpose of Agenda:

• To inform meeting members about the topics.
• To keep the meeting organized and on schedule.
• To help participants prepare in advance.
• To make sure all important points are covered.

Features of Agenda:

• It is written before the meeting.
• It shows the order of discussion.
• It may include time for each topic.
• It mentions date, time, and place of the meeting.
• Sometimes, names of the speakers are included.

Format of Agenda:

An agenda usually has the following parts:

1. Name of the Organization – The company, school, or office where the meeting is held.
2. Title of the Document – It should clearly mention "Agenda."
3. Date of the Meeting – The day the meeting will take place.
4. Time of the Meeting – The start and end time of the meeting.
5. Venue – The place where the meeting will happen.
6. Type of Meeting – For example, staff meeting, student meeting, annual meeting.
7. List of Topics (Points to be Discussed) – The main content of the agenda written point-wise in sequence:
   • Welcome speech
   • Approval of previous meeting notes
   • Detailed discussion topics
   • Any other business (Other small issues)
   • Closing remarks
   • Meeting ends (Adjournment)
8. Name of the Person Preparing the Agenda – Usually the secretary.

Example of Agenda for a Company Meeting:

• Name of Organization: StarTech Solutions Pvt. Ltd.
• Title: Agenda
• Date: 30th June 2025
• Time: 3:00 PM to 5:00 PM
• Venue: Company Meeting Hall
• Meeting Type: Monthly Sales Review Meeting

Topics to be Discussed:

1. Welcome and Introduction by the Sales Manager.
2. Approval of the minutes from the last sales meeting.
3. Review of current month's sales performance.
4. Discussion on challenges faced by the sales team.
5. Strategies to improve next month's sales.
6. Discussion on launching a new product.
7. Any other important business.
8. Closing remarks by the General Manager.
9. Meeting ends.

Prepared by:

Anjali Verma (Secretary)

Benefits of Agenda:

• Keeps the meeting focused.
• Helps everyone to stay on track.
• Saves time.
• Ensures that no topic is missed.

Tips:

• The agenda should be sent to participants before the meeting.
• Follow the order strictly during the meeting.
• The agenda should be short, clear, and easy to understand.